VAN WERT — Van Wert County Recorder Kim Hughes recently reported that
several county residents have contacted her office after they received
letters of solicitation to purchase a copy of their deed.
company is located in Columbus Ohio and refers to themselves as “Local
Records Office.” Another company, named “First Documents” is located in
Corona, California. These mailings are made to look as if they are from
an official government records office. These companies are offering to
obtain a copy of the person’s property deed for a fee of $83 on up to
“The wording in the letter implies that you may pay up to $89
for a copy of your deed at the Recorder’s Office which is very
misleading. Copies of your deed can be obtained anytime from the
Recorder’s Office at a cost of 25 cents per page. A typical deed is two
pages and costs 50 cents. Any deed recorded after January 1993 may be
viewed and copied for free from the Recorder’s website at
www.uslandrecords.com,” said Hughes.
The Ohio Recorders
Association, of which Hughes is a member, is actively in support of
current legislation moving forward at the state level to regulate the
solicitation of property deeds.
Hughes added that this is not the first time that these types of letters have been circulated.
remember that once your deed is filed with the Recorder’s Office it is a
permanent record of your ownership and protects your property rights,”
she said. “It makes no difference whether you have a copy or even the
original deed in your possession. Your rights of ownership are safe and
Residents of Van Wert County should contact the
Recorder’s Office for further information or assistance at 419-238-2558
or e-mail at firstname.lastname@example.org. The office is located in the
Court House, Room 206 at 121 E. Main St., Van Wert. Any solicitation
letters brought into the Recorder’s Office will be forwarded on to the
Ohio Attorney General’s Office for review.