DELPHOS — Delphos City School District will need to seek additional operating money in the spring.

It has been since 2005 that district voters have approved new money for the school. An income tax levy failed in 2011.

School board members discussed several unexpected expenditures the district faced last year as well as declining enrollment Monday evening.

Treasurer Brad Rostorfer noted that the cost of the district’s contract with Vantage Career Center was twice as much as expected.

“We had been prepared for a bill of about $56,000 and the bill we received was for $108,000,” Rostorfer explained. “They had added some new programming and had expected more students but they didn’t get a lot. This nearly doubled the cost per pupil so that extra cost hits us as a contracted member.”

Delphos is the only contracted member at Vantage. Other member districts have passed levies to cover the cost of sending their students to Vantage.

The district’s enrollment is down from 944 last year to 929 this year. The high school has 302 students; middle school, 277; and elementary, 350. Open enrollment is also a negative this year with 119 students moving out and only 72 moving in. Open enrollment students are worth a little more than $6,000. The district receives just over $2,600 from the state for local students.

The district’s bill from Van Wert County for preschool was also higher than expected at $160,000 versus $116,00.

“We finished the 2017-18 school year with more than a $1 million carryover, only the second of that size in our history,” Rostorfer said. “Then came 2018-19 and we only had $379,000 with $695,000 in deficit spending due to the unexpected expenses at Vantage, the preschool, open enrollment and other purchased services cost increases. These are things we don’t have control over and sometimes can’t predict. We couldn’t have foreseen the Vantage bill we received.”

The district also received more than $100,000 less in May and June from the state due to the John Peterson Scholarship bill for special education students to attend private school.

“That expense is normally spread out over 24 payments, two each month, and not all taken out in two months,” Rostorfer explained.

Other purchased services include utilities, fuel, speech and hearing therapy, psychology services, special education, autism scholarships, etc.

The district’s 5-year Forecast is due in November. Rostorfer said the school board and administration have their work cut out for them to present a balanced 2019-20 budget.

In the Elementary Report, Principal Bob Hohlbein reported his concentration so far this school year has been on professional development for his staff.

Teachers are learning how to use the AIMSWeb Plus Reading Benchmark Program to monitor students in various tested areas of reading with real-time progress monitoring.

“This will allow teachers to actively track their students’ reading progress instead of having to wait for test results and hoping they did better,” Hohlbein said.

Franklin Elementary is also using the IXL Learning Digital Program to expand the understanding of topics covered in class and as a test preparation tool for students.

In addition, Hohlbein, four teachers and the guidance counselor will begin training on the Positive Behavioral Interventions and Supports to address behavioral issues.

Non-public Auxilary Services (NAPAS) program salaries for St. John’s Schools were approved, including: Stephanie Hanneman and Lynette Haehn - guidance counselors; Amie Buettner and Ann Byrne -intervention specialists; Todd Schulte, Aaron Elwer and Adam Lee, tutors; and Vicki Pohlman - clerk.

Rostorfer said the NAPAS contracts totaled approximately $500,000 last year. The actual amounts will not be known until later in the fiscal year. The money for the contracts is provided by the state and distributed by the public school district.

Supplemental contracts were approved for: Deb Stetler - seventh grade girls basketball coach; Gerald Siefker - assistant varsity wrestling coach; Lee Plescher, Wyat Place, Darren Edinger and Jeff Rex - volunteer wrestling varsity assistant coaches; Brian Sellers and Lane Bennet - volunteer junior high wrestling coaches (*will become paid staff if more than six or more junior high members on the team); Doug Geary - head baseball coach; Tyler Rice - volunteer assistant varsity baseball coach; Michelle Schureman - head varsity softball coach; Kristi Hageman - assistant varsity softball coach; Brad Rostorfer and Amanda Wrasman - volunteer assistant softball coach; Eric Wallace - head boys varsity track coach; Rick Dienstberger - assistant boys and girls track coach; Josiah Stober - head girls varsity track coach; Larry Bub Lindeman - junior high boys track coach; and Ben Rahrig - junior high girls track coach.

Superintendent Doug Westrick reported the boiler sustem at Jefferson Middle School had been damaged by water in the equipment room in the basement of the school this spring.

“We have three pumps that need replaced and the electrical components on the boilers sat in water,” Westrick said. “We are giong to make an insurance claim for those repairs.”

Landscaping around the district’s building was also done with some shrubbery and bushes removed. Fresh mulching will finish the project.

To save on energy costs, lighting at Franklin in the hallways, gymnasium, restrooms and several other places were replaced with LED lighting.

The following donations were accepted: $4,500, K & M Tire, School Health Awareness Fund, multiple handicap fitness; and $2,162.07, Van Wert County Foundation for the Kline Fund which helps students in need with toiletries and clothing.

The board also approved a trip to Indianapolis, Indiana, for the FFA Chapter to attend National Convention.